Presenter Guidelines

Speakers

Oral presentations will take place in several buildings on campus. Please refer to the presentation schedule to note the scheduled time, building, and room for your talk. A campus map highlighting the buildings being used for TACC sessions is printed on the back of your program booklet.

  • You are encouraged to prepare your slides in advance and to back up your presentation file to a USB drive.
  • Arrive at your session room at least 10 minutes before your session is scheduled to begin.
  • Please note the length of time allotted for your talk and plan on leaving time at the end for follow-up questions. In consideration of all speakers, the Session Chair will maintain these time limits rigorously.
  • Each presentation room will be equipped with a PC laptop, data projector, microphone (when appropriate), and a screen. If you prefer to use your own laptop, please bring any Mac or non-standard cables.
  • Each presentation room laptop will be equipped to run your PowerPoint or PDF presentation file. Sound cannot be amplified from your presentation files.
  • If you choose to use your own laptop, please be prepared to connect your laptop quickly between presentations.

Posters

Poster sessions at TACC 2016 will offer an excellent opportunity for presentation and one-on-one discussion of your research. Three poster sessions are scheduled and will take place on Monday, Tuesday and Wednesday from 13:30-15:00 (1:30-3:00 PM) in the HUB South Ballroom.

Beverages and snacks will be provided at poster sessions.

Each poster is assigned to a poster board at one poster session. Please plan to be available at your poster board at your assigned poster session. Poster session assignments will be available on the TACC 2016 website:

  • M1-M76: Monday poster session
  • T1-T76: Tuesday poster session
  • W1-W74: Wednesday poster session

Posters should be mounted on your assigned board between 13:00 and 13:30 (1:00-1:30 PM) on the day of your poster session. Remove your poster from the board immediately following your poster session. The organizers cannot be responsible for posters left on boards after the poster session.

  • Posters should be no larger than 177 cm x 116 cm (70″ x 46″) oriented horizontally
  • All poster materials should be provided by the author (push pins and velcro for mounting your poster will be provided by the conference)
  • Posters will be assigned a number that will be attached to the board; authors should hang posters only in the assigned location – assignments will be noted on the website and will be printed in the TACC program guide.
  • Carefully and completely prepare your poster well in advance of the conference. If you are unable to print your poster prior to arrival in Seattle, we can suggest local printers convenient to the University of Washington.
  • Make your poster as self-explanatory as possible, so that you will have time for in-depth technical discussions.
  • Please follow the above schedule outlining times for mounting your poster removing your poster. Organizers are unable to mount or take down posters for authors.

Example of Poster Board